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Create Subfolders

When organizing digital content in the CMS, much like on a computer or within a physical cabinet, using folders and subfolders can be helpful to keep similar media together for easy reference.

  1. Navigate to the appropriate folder within the DAM.
  2. In the left-hand Navigation Pane, click once on the parent folder where you to add the new subfolder so it's highlighted in green.
  3. In the right-hand Details Pane, click the down arrow next to the New... button.
  4. Select New Folder from the drop down menu.
  5. In the Name field provide the name of the folder. The folder name will ultimately become part of the file's URL path and should follow similar naming conventions to filenames:
    1. No spaces, underscores, or special characters
    2. Use only letters and numbers
    3. Examples: welcomeWeek2016; gradAlley; allyWeek2016; commencement2016
  6. Click Create.

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Edit Metadata

After digital media is uploaded to the DAM, you can provide additional details called metadata to increase its searchability.

  1. Navigate to asset in the DAM.
  2. To open the Asset Editor:
    1. Double-click on the asset; or
    2. Right-click on the asset and select Open.
  3. Fill in the appropriate metadata fields in the Asset Editor.
    1. Note: When searching for digital assets, the CMS will list content based on the Title provided in the metadata and/ or its filename, if no Title is available.
  4. Click Save.

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